Secretarial Practice

The term ‘Secretarial Practice’ has been used to include knowledge, skills, procedure and methods of work to be performed by a Private Secretary or Office Assistant. Persons with Secretarial Skills find employment in all types of offices e.g., govt., public or private, different types of agencies etc. located in big and small cities. The application of modern technology advancements has brought a revolution and greater effectiveness in day to day working of the offices. Due to this, procedures have become more streamlined and office work has become more interesting and challenging.

Objective

  • Understand the nature of duties and responsibilities of a Secretary
  • Develop essential skills in performing secretarial tasks
  • Understand the forms of organisation structure
  • Develop skill in handling office machines and equipments

Job Opportunities

SELF EMPLOYMENT

• Open a STD/ISD Photocopies centre
• Offer secretanal work on contract basis to organisations

WAGE EMPLOYMENT

• Work as Private secretary/Personal Assistant
• Instructor insmall Public/Pvt. sector

Course Duration

One year

Scheme of studies

Theory - 40%, Practical - 60%

Entry level Qualifications

Education : Class X pass

Passing criteria

Separate Pass 33% each in Theory and Practical

Course Content

THEORY

  • Qualities, qualifications and duties of a private Secretary/Office Assistent.
  • Knowledge of organisational structure of an establishment
  • Handling of mail
  • Postal Services
  • Noting and Drafting
  • Maintenance of records
  • Meetings and appointments
  • Travel Arrangements

PRACTICAL

  • Use of Telephone, Telex and Intercom
  • Use of Dictaphone
  • Use of Photocopier and Franking Machine
  • Use of Cyclostyling Machine, Electronic Typewriter
  • Functioning of a computer - Simple and elementary operations